February Leader Letter

Prepare for the Club Officer Kit Mailing

In May and June, club presidents will receive seven copies of the Club LeadershipHandbook to distribute to incoming officers. These handbooks are part of the Club Officer Kit, which will be sent to your club mailing address on record. Clubs that choose to receive their handbooks in English will receive their kit in May, and clubs that choose another language will receive their kit in June. To ensure your materials arrive at the correct address and in the correct language, please complete the following steps by March 15:

1. Log in to Club Central using your username and password.
2. Select your club name and number and then click Update my club mailing address.
3. Confirm or update your mailing address and language preference for officer manuals.
4. If you enter changes, click Save at the bottom of the page. Otherwise, if no changes are needed, click Return to Conduct Club Business.

Submit Dues Renewals Next Month

Beginning February 27, club officers may submit renewals through Club Central. Look for a reminder email from World Headquarters on February 26.

Talk Up Toastmasters

Do you enjoy being a Toastmaster? Let prospective members know! The Talk Up Toastmastersmembership building program runs February 1 through March 31. Get a special ribbon to display on your club banner and a 10% discount on a club order when you add five new, reinstated or dual memberships to your roster. Start a conversation by wearing the “Ask Me About Toastmasters” button. February special: When ordering a button, use the promotional codeTALK to receive a 10% discount.

California Club Treasurers Only

Please file the 199N by May 15.

Thank You, Mid-year Training Participants

The training in January built on foundational sessions conducted last year at the Toastmasters International Convention. Your discussions, sharing of best practices and collaboration made the training valuable and tremendously successful.

Treasurer’s Report Reminder

Please email the Mid-year Audit, Narratives and Certification by February 15. Also, be sure to mail the signed report originals and supporting documentation to World Headquarters. Before completing the report, your district accounts must be reconciled through December 2014 and closed by World Headquarters. Remember to obtain the signatures of the district governor, treasurer and each audit committee member for the Monthly Narratives and Certification spreadsheets.

Prepare for Your April/May Conference

Planning is key to a successful district conference. As you develop your schedule, remember the following:

• One of the most important aspects of planning the conference is selecting the best speakers, especially the keynote speaker. Consider these tips for finding the right speakers to motivate, inspire and educate attendees.
• Prepare for the Annual Business Meeting by reviewing and amending the alignment of clubs, areas and divisions, if necessary.
• Make sure your district leader elections run smoothly by informing voters about campaign procedures as soon as possible, and let them know who the candidates are. Also, remind attendees that district leader titles will change in July.
• Invite your Chief Ambassador to share updates about the revitalized education program.

Review District Procedures

Many districts establish specific operating procedures to guide the district and provide consistency from year to year. District officers should regularly review procedures to ensure they are relevant and current. If your district changes its procedures, please follow the guidelines on page 10 in the District Leadership Handbook. Be sure to email District Services a copy of your new operating procedures and post them on your district website.

Is Your District On Track to Become Distinguished?

Make sure your district is on target with its goals in the District Recognition Program, and review your district’s performance frequently. The program year ends June 30.